Skip to main content
Back to Cases
Baltimir GroupAI Estimate Workflow

Baltimir now prepares building-services estimate drafts with AI in about 30 minutes.

Book a 30-minute call

Proof at a glance

Draft prepared by AI
95%
AI drafting time
~30 min
Saved per week
6h+
How to read this

Figures come from the project close in June 2026. They compare Baltimir's previous manual estimate drafting with the AI workflow set up in two working sessions. A human still reviews every draft before it is sent.

The Context

Baltimir Group is an Estonian construction company preparing detailed building-services (KVVK) estimates for water supply, sewerage, heating, ventilation, underfloor heating and related work. Each project arrives with PDFs, DWG drawings, specifications and an Excel workbook, so the sources and workbook rows have to stay traceable.

The Problem

Every estimate repeated the same expert logic.

The work followed a clear pattern, but the rules lived in the estimator's head and had to be reapplied project by project.

A generic AI chat was not reliable enough.

It could summarize documents, but it could also produce unsupported quantities, miss practical work rows or hide uncertainty inside a total.

The bottleneck was expert time.

Several hours went into preparing a draft before the real commercial review could start.

An AI workspace for KVVK estimates

In two working sessions, we turned Baltimir's estimating logic into a reusable AI workspace (built on OpenAI Codex): templates, rules, reference examples, source-to-row mapping, drawing checks and review gates.

What we built

  1. Set up a repeatable project folder for every new estimate.

  2. Documented KVVK-specific rules so the AI follows Baltimir's estimating logic.

  3. Added source-to-workbook and drawing checks before Excel is edited.

  4. Added a clear review status: ready for review, draft only or blocked.

How it works

  • AI-ready project folder

  • Baltimir rule library and price notes

  • KV/VK/SG discipline split workflow

  • Drawing extraction and estimate audit scripts

  • Start instruction for each new estimate

The Impact

About 95% of each draft is prepared by AI.

The AI prepares the estimate draft and separates the points that need human review.

A draft run now takes about 30 minutes.

The estimator starts from the prepared workspace, the AI prepares a marked draft, and the human review stays explicit.

At least 6 hours saved per week.

The value comes from one focused setup that repeats on every future estimate.

The service behind this project

Automation & AI Workflows

One estimate run in the workspace

  1. Tender files
    PDFs, DWG drawings, specifications
  2. Project folder
    Same structure for every estimate
  3. Baltimir's rules
    KVVK logic and price notes
  4. Source-to-row map
    Each workbook row points to its source
  5. Drawing and audit checks
    Drawings before quantities, audit before a draft is marked ready for review
  6. Marked draft
    Handed to the estimator for review
Every draft ends with one status
  • Ready for review
  • Draft only
  • Blocked

*Simplified visualization of the actual solution delivered.

Next step

A similar system for your company starts with a free 30-minute call.

We look at one job that takes too much time right now, and I tell you whether it is worth fixing.

Book a 30-minute call

You'll talk with me, Artur Makarov.No sales team and no hand-offs in between.